About Workforce Management

Orica Kooragang Island is committed to ensuring that all operations are conducted in accordance with our safety, health and risk management policies.

We strive to ensure our facility operates to the highest standard to protect the health and safety of workers, the community and the environment, supported by our safety, health and environmental management system.

Orica Kooragang Island is classified as a major hazard facility (MHF) because the facility has more than the threshold quantity of specific hazardous materials. An MHF is required to demonstrate to SafeWork NSW how it operates with an acceptable level of risk to people and the environment.

To underscore and strengthen these safety, health and risk management commitments, contractors working for Orica Kooragang Island must register and maintain their compliance in an online Workforce Management System.

The system is managed on our behalf by Pegasus, workforce management software and safety experts.

HOW DOES THE SYSTEM WORK?

Kooragang Island contractors will register both their business and workers in the Orica Workforce Management System.

The process is relatively simple and is all completed in an online portal. We divide it into two stages to make it as seamless as possible: 1. business registration, and 2. worker registration. The entire process is detailed on the How to Register page, and we’ve outlined it below for you:

Registering your business

Beginning in the Company Pre-Qualification portal of the Orica Workforce Management System, you’ll answer questions about the type, scope and frequency of work your business does for Orica Kooragang Island. Based on your answers, you’ll be assigned a category to determine which documents we’ll need to get you compliant. You’ll upload those documents for Pegasus safety specialists to verify, and then you can get your workers registered.

Registering your workers

You’ll be sent login details to the Roles Portal of the Orica Workforce Management System, where you’ll create profiles for your employees who work at Orica Kooragang Island. You’ll select the role/s they perform for Orica, upload their qualifications and competencies (licences, tickets), and book online inductions which they complete before attending site. This information is also verified by Pegasus safety specialists. Compliant and inducted workers are issued with access ID cards linked to their online profile – their passport to access Orica Kooragang Island.

PEGASUS

Pegasus connects a competent workforce. They manage the Workforce Management System on behalf of Orica.

Forged in deep industrial expertise, our software was first developed in 1998 to keep Australian workers safe on site.

Our commitment to workplace safety was as uncompromising then as it is now. The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

How to Register

The Orica Kooragang Island contractor registration process is completed in two parts: business registration and worker registration, including induction bookings.

We suggest you read through the instructions and give yourself time to source the information needed to work for Orica Kooragang Island.

Your administrators will complete this process for your business and each worker.

Video and document user guides can be found from the Help and Resources page.

LET’S GET STARTED

Stage 1: Register Your Business (click to expand instructions)

Step 1 > Register a username and password

The Orica Workforce Management System can be found by clicking REGISTER BUSINESS at the top of the page.

Start by entering a username of your choosing, plus your email address and a password. You’ll be emailed confirmation.

Step 2 > Register business details and answer profile questions

Using your new details, login to the Orica Workforce Management System.

Follow the process to qualify your business by answering profile questions and selecting the insurances and licences you can supply to support your registration.

Step 3 > Pay for registration

Business registration costs $150 + GST annually for the verification of your documents and information, and the maintenance of your account.

Step 4 > Upload documents for verification

You will be prompted to upload copies of the licences and insurances you selected in step 2 for verification.

Documents may include but are not limited to:

– Public and Product Liability Insurance

– Workers Compensation Insurance

– Professional Indemnity Insurance

You’ll be emailed when your documents are verified or if any corrections are required to finalise your company qualification.

On approval, you may proceed to Stage 2: Register Your Workers.

Stage 2: Register Your Workers (click to expand instructions)

Before your workers can be registered and inducted to work at Kooragang Island, they must have an approved Orica Kooragang Island Induction and Access Card Authority. Please speak to your Orica site contact for this approval.

Step 1 > Login and add workers

On business registration approval (stage 1), Pegasus will email you login details to register your workers.

Using these emailed details, login and add your workers – you’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 2 > Pay for worker registration and inductions

Pay for your worker’s registration to work for Orica Kooragang Island.

Year 1 costs $65 + GST per worker for the management of roles, verification of documents, and inductions.

Annual renewal costs $30 + GST per worker.

A tax invoice will be supplied on payment.

Step 3 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose the role/s they’ll perform for Orica Kooragang Island.

Your selections will determine the competency documents (licences, cards and qualifications) you’ll upload in the system to prove your worker can perform the chosen role/s.

At this time, you will also book your worker’s inductions. They will be emailed a link and login details.

Pegasus will validate the documents you’ve uploaded during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval and induction completion, the roles will be applied to your worker’s profile and their access ID cards distributed at site.

It’s important that you keep worker’s details up to date, and you’ll be emailed about expiring documents and information to stay compliant.

Pegasus Gateway

Once you have completed both stages to register, the system can be accessed by creating a Pegasus Gateway account, and adding the Orica tile. This allows you to access both parts of the Orica Workforce Management System from one place with one login. Click the Pegasus Gateway button at the top of the page once you’re all registered.

Please note that contractors who were registered previously with Pegasus for Orica Kooragang Island can login now with their existing details to Pegasus Gateway.

Process Wheel

Help and Resources

System Guides

Orica Safety Documents

Contractor SHEC Commitment Charter

Helpful Resources

Onsite Contractor Knowledge Base

This Knowledge Base includes steps to check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the Orica Workforce Management System.

Orica Business Rules

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have your business and workers approved faster.

Adding and Removing a Cardholder (print and scan)

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/OCCS/Person

Demonstration Webinar for Contractors

Frequently Asked Questions

Please click to expand the FAQ below.

Where do I register in the system?

Select the REGISTER BUSINESS button at the top of the page to find the Orica Workforce Management System where you will register your business to work at Kooragang Island.

Once you have registered both your business and workers (you will be emailed login details to register workers on business registration approval), you can create an account in Pegasus Gateway (button at the top of the page).

How much does registration cost?

Business registration

$150 + GST annually for the verification of your documents and information, and the maintenance of your account.

Worker registration

Year 1 costs $65 + GST per worker for the management of roles, verification of documents, and inductions. Annual renewal costs $30 + GST.

What documents do I need to upload to register?

The documents you upload will depend on the work your business does for Orica:

Business:

  • Insurances such as Workers Compensation and Public Liability
  • Company Trade Licences

Workers:

  • Passport-sized photograph
  • Generic induction cards
  • High risk licences
  • Trade or tertiary qualifications
  • Certificates or statements of attainment

How does the system benefit contractors?

Registration ensures you are aligning to Orica Kooragang Island safety, health and risk management policies.

The system is your opportunity to prove you have the systems, qualifications and competencies to work safely for Orica Kooragang Island.

Benefits include:

  • joining an online database of trusted and qualified businesses and workers
  • having higher quality work opportunities because you can prove you’re fit to work
  • maintaining an online, portable profile
  • receiving electronic reminders to stay compliant and ready to work
  • having licences, competencies, inductions, and documents verified by qualified auditors and industry specialists
  • managing your own profile – roles, competencies, and training – in the Pegasus system at any time, 24/7
  • accessing a support centre of industry and software specialists if you need help reaching compliance or navigating the system.
  • enjoying a transparent cost model

Who do I contact if I have questions about the system?

You can contact Pegasus, who manages the system on behalf of Orica Kooragang Island. Visit Contact Us for details.

Orica Manager Use Only

Orica Kooragang Island Induction and Access Card Authority Form (opens to new page)